privacy policy
Welcome to PAYROLL STUDIO (PTY) LTD. This Website Policy Agreement outlines the Terms of Use and Privacy Policy governing
your use of our website, https://payrollstudio.co.za/. By accessing and using this website, you agree to comply with the terms set forth below. If you do not agree, please discontinue use immediately.
PRIVACY NOTICE
Payroll Studio (Pty) Ltd.
Last updated: 2026
Version: 1.0
INTRODUCTION
Payroll Studio (Pty) Ltd. (“Payroll Studio”, “we”, “us”,
“our”) is committed to protecting the privacy and personal information of all
individuals and entities with whom we interact. This Privacy Notice explains
how we collect, use, store, share, and protect personal information in
accordance with the Protection of Personal Information Act, 2013
(POPIA).
RESPONSIBLE PARTY & CONTACT DETAILS
Responsible Party:
Payroll Studio (Pty) Ltd.
Registration number: 2025/148757/07
Information Officer:
Mrs. Yvette Du Toit
Contact details:
Roodekrans, Roodepoort, Gauteng, South Africa
+27 82 520 7936
info@payrollstudio.co.za
WHAT PERSONAL INFORMATION WE COLLECT
Depending on our relationship with you, we may collect and
process the following categories of personal information:
Natural persons
- Names
and contact details
- Physical
and postal addresses
- Identification
numbers and dates of birth
- Financial
and tax-related information
- Employment-related
information
- Correspondence and communications
Juristic persons and representatives
- Entity
name and registration details
- Contact
persons and authorised signatories
- Financial,
tax, and statutory information
- Shareholding
and beneficial ownership information
- B-BBEE information
Employees and directors
- Identification
and contact details
- Employment history and qualifications
PURPOSE OF PROCESSING
We process personal information for lawful business
purposes, including:
- Providing
products and services
- Client
and stakeholder communication
- Administration
of agreements and accounts
- Reporting,
research, and analysis
- Credit
vetting, due diligence, and risk assessments
- Marketing
and business development (where permitted)
- Fraud
prevention and regulatory compliance
- Employment
administration
- Legal and contractual obligations
LAWFUL BASIS FOR PROCESSING
We process personal information only where one or more
lawful grounds apply, including:
- Your
consent
- Performance
of a contract
- Compliance
with legal obligations
- Protection
of legitimate interests
- Establishment,
exercise, or defence of legal rights
Special personal information is processed only where permitted by law and with appropriate safeguards.
SHARING OF PERSONAL INFORMATION
We may share personal information with:
- Service
providers and contractors who assist us in delivering services
- Professional
advisors (legal, accounting, compliance)
- Regulatory
authorities where required by law
All third parties are required to implement appropriate security and confidentiality measures.
TRANSBORDER TRANSFERS
Personal information may be stored or processed outside
South Africa where we use cloud services or international service providers.
Where this occurs, we ensure that appropriate contractual safeguards are in place and that transfers comply with
section 72 of
POPIA.
RETENTION OF PERSONAL INFORMATION
We retain personal information only for as long as necessary
to fulfil the purposes for which it was collected, or as required by law.
Retention periods are determined with reference to applicable legislation and
business requirements. Once no longer required, information is securely
destroyed or anonymised.
INFORMATION SECURITY
We implement reasonable technical and organisational
measures to protect personal information against loss, unauthorised access, or
misuse, including:
- Access
controls and authentication measures
- Secure
IT infrastructure and systems
- Encryption
and secure storage where appropriate
- Contractual security obligations for service providers
DATA SUBJECT RIGHTS
You have the right to:
- Request
access to your personal information
- Request
correction or deletion of information
- Object
to processing in certain circumstances
- Withdraw
consent where processing is based on consent
- Lodge
a complaint with the Information Regulator
Requests may be submitted to the Information Officer using the prescribed process.
DIRECT MARKETING
We will only send direct marketing communications where
permitted by law. You may opt out of marketing communications at any time by
following the unsubscribe instructions or contacting us directly.
Request access to your personal information
Request correction or deletion of information
Object to processing in certain circumstances
Withdraw consent where processing is based on consent
UPDATES TO PRIVACY NOTICE
We may update this Privacy Notice from time to time to
reflect changes in law or our business practices. The latest version will
always be available on our website.
CONTACT US
If you have any questions about this Privacy Notice or how
your personal information is handled, please contact:
info@payrollstudio.co.za
IMPORTANT NOTE
This Privacy Notice is intended for public
information purposes. Internal governance, security procedures, and
compliance frameworks are addressed separately in our internal POPIA
documentation.